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Judicial Expenses Module

Clearly Separate Judicial Expenses from General Budgets and Expenditures

Legal Affairs may pay fees or judicial expenses on behalf of the company or one of its subsidiaries, including amounts that must be settled and followed up separately within the legal budget of each entity. They therefore need to be separated from general accounts so the actual balance of judicial expenses can be identified for the parent company, each subsidiary, or each case.

LAWMAX’s Judicial Expenses Module provides a separate path for recording expenses and linking them to cases and subsidiaries, attaching supporting evidence, and tracking paid amounts, settlements, and current balances, helping maintain transparency in the financial relationship between Legal Affairs, subsidiaries, and beneficiary departments.

Judicial Expenses Module
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What Does the Module Display / Manage?

  • Judicial expenses linked to one or more cases.
  • Expense type, payee, date, amount, and currency.
  • Copy of receipt or proof of payment and the user who recorded the transaction.
  • Subsidiary or case linked to the expense.
  • Payments by the subsidiary or department to settle the expense.
  • Notification of the subsidiary or department about the expense when an approved channel is enabled.
  • Expense, payment, and balance reports by file and period.

Questions This Module Answers

  • What expenses has Legal Affairs paid on behalf of a subsidiary or department?
  • What has been settled and what remains outstanding?
  • What expenses are linked to a specific case?
  • Has proof of payment been attached and the transaction approved?
  • What expenses are expected before their due date?

How Does It Help Firm Management and the Team?

Records expenses and tracks payment and balance.

Identifies expenses linked to the case without mixing them with other expenditures.

Monitors amounts paid on behalf of subsidiaries and helps prevent their accumulation.

Can be provided with a clear report showing expenses, payments, and balance.

Value & Operational Return

  • Clarify each subsidiary’s or department’s position regarding outstanding expenses.
  • Reduce disputes or ambiguity about amounts paid by Legal Affairs.
  • Improve control over case-related expenses.
  • Support financial transparency between Legal Affairs and subsidiaries.

The Judicial Expenses Module helps preserve clarity in the financial relationship between Legal Affairs and subsidiaries, reduces disputes or ambiguity about amounts paid on their behalf, improves control over case-related expenses, and prevents recovered amounts from being mixed with the general budget or other operating expenses.