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File Management Module

Search in Seconds, Not Through Shelves and Archives

Legal documents range from contracts, memoranda, judgments, receipts, and correspondence to powers of attorney and licences. With paper storage or unorganized folders across the parent company and its subsidiaries, finding the correct version when needed becomes burdensome and creates risks related to confidentiality, loss, or incorrect use.

LAWMAX’s File Management Module provides an organized digital archive that links each document to the relevant case, contract, subsidiary, or module, with file- or folder-level permissions, version management, and a record of viewing, editing, and downloading according to enabled capabilities and company policies.

File Management Module
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What Does the Module Display / Manage?

  • Folders for cases, contracts, subsidiaries, and modules.
  • Documents by classification, type, and confidentiality level.
  • Date added, last modified, and responsible user.
  • Links between a document and a case, power of attorney, or consultation.
  • Version management and identification of the approved version.
  • Required or missing documents for each file.
  • Viewing, downloading, and editing history in one place.
  • Retention and archiving policies, including deletion restrictions or approval requirements.
  • Search within content when text search/OCR is supported.

Questions This Module Answers

  • Where is the required document?
  • What is the latest approved version?
  • Which documents are linked to each case, contract, or subsidiary?
  • Who uploaded or modified the document?
  • Is the case or contract file complete?
  • Who has permission to view or download it?
  • Is there a version that must be retained and protected from deletion?

How Does It Help Firm Management and the Team?

Accesses documents linked to the file quickly and accurately.

Organizes the archive and uploads documents under a clear classification.

Helps ensure continued access to files through a legal archive that extends beyond the mandatory retention period without losing documents.

Value & Operational Return

  • Reduce time lost searching for files.
  • Reduce the risk of losing a document or using an unapproved version.
  • Improve readiness of case and contract files.
  • Strengthen protection of sensitive legal information across the company and its subsidiaries.
  • Build a long-term digital memory for the company.

File Management in LAWMAX is more than storage; it is a secured legal memory linking documents to cases, subsidiaries, permissions, and dates.