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Registration File Module

Study the File and Complete Its Data and Documents Before Deciding to File a Case, While Preserving One Information Chain When Moving to Litigation

Legal Affairs may receive a claim, dispute, or cheque that requires study before a case is opened. If litigation begins before parties, documents, previous actions, and the recommendation are complete, the risk of an incomplete decision and later re-entry of information increases.

The module is used to register and track a file at the pre-litigation stage, bringing together entity and counterparty data, claim subject, documents, correspondence, previous actions, and recommendations. When litigation is approved, the file converts into a case while preserving the record.

Registration File Module
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What Does the Module Display / Manage?

  • Legal-file data before a case is opened.
  • Entity and counterparty data and their capacities.
  • File subject, claim type, and value.
  • Actions and correspondence preceding litigation.
  • Lawyer or employee responsible for the study.
  • Documents, evidence, notes, recommendations, and transfer decision.

Questions This Module Answers

  • Are the file and party data complete?
  • Which documents or evidence are missing?
  • What previous actions were taken?
  • Who is responsible, and what is their recommendation?
  • Is the file ready for litigation, settlement, or archiving?

How Does It Help Firm Management and the Team?

Organizes files from receipt and prevents moving directly to litigation before the study is complete.

Studies the matter and records the legal recommendation.

Provides data and documents and tracks the decision.

Reviews readiness and approves archiving, settlement, or litigation.

Value & Operational Return

  • Improve the quality of the decision to file a case.
  • Reduce cases opened with incomplete data.
  • Preserve pre-litigation actions.
  • Avoid re-entering data when the file is transferred.
  • Improve coordination between Legal Affairs and departments.
  • Show the volume of files under study.

The Registration File Module gives the bank a disciplined gateway between receiving a matter and opening a case, so the file moves forward only after a documented study.